The FDA Quality Plan must start with Primary Requirements (PR). However these PR’s inevitably will have Support Requirements (SR) and further along the line Ancillary Requirements (AR). It is essential that all these requirements are identified as early in the procurement stage as is possible. Failure to identify and consequently not provision for; SR’s and ER’s, has and still is one of the main causes of validation program delays and cost overruns. We always recommend that companies involved in URS authoring develop their own exhaustive check list of all possible SR’s and AR’s. This check list can then be used by all persons involved in authoring FDA Quality Plans and User Requirements Specification documents; as an infallible aid de memoir.
The Validation task ends with the PQ; which is required to verify that all the requirements as detailed in the URS have been challenged, inspected and or tested in accordance with and results obtained confirm complete compliance with their respective documented acceptance criterias.
(i.e. no URS; equates to no content for your PQ = flawed validation). In between are the FDA Quality (Validation) Plan (VP or QP), Validation Risk Assessment (VRA) and the Design Qualification (DQ). The regulatory authorities require these documents to be in place with the dates for content approval and execution of running consecutively.
The devil is in the detail: The User Requirements Specification (URS) must be fully detailed and include all aspects of procurement; such as usage, maintainability, calibration, cleaning, utility requirements, facility requirements, user training, support documentation, support engineering drawings, software programs and all the attendant SOP’s that are required in the execution of the these and all other GMP specified tasks. There must be no surprised or shocks when the machine / software arrives, all requirements (yes even the most obscure details) must be anticipated and engineered for.
If you tackle the URS in a professional manor with your colleague’s and peers, you should develop a sound company reviewed and approved document that will guide, develop and produce a comprehensive User Requirements Specification (URS); that will prove to be worth its weight in gold.
The FDA have stated that over 70% of validation problems stem from the procurement not being properly detailed and or managed. Get the URS correct and you are well set to execute your validation task smoothly, compliantly, on time and on cost. The execution of your VRA defines and authorizes your whole approach to the validation of any software used in the or system undergoing qualification. Software used in this type of equipment can normally be validated by testing its functionality against the requirements documented in the URS document along with verification that the software was developed using an approved FDA quality plan appropriate for the GMP requirements for this class of software.
It must be getting rather obvious now that the documentation required for compliant validation does indeed form a chain, with each link firmly supported by the previous link and forming a sound footing for the next link in the in the progress towards qualification.
FDA Quality Plan is defined in the manual which arrives with you in DVD
format, complete with a search facility that enables you at any time to
have the benefit of over thirty years of validation experience and
wisdom, right beside you. Enabling you to access references, instantly
down load test scripts, and above all, have access to the best FDA
Compliant document templates available anywhere.
If you have background knowledge in pharmaceuticals and are reasonably competent, the Definitive Validation Requirements Manual will do the rest for you by detailing all validation requirements. If you are in the Pharmaceutical / Biotechnological / API / Medical Device, industries or whether your in any of the engineering streams that are involved with these industries, the Definitive Validation Manual will enable you to:- • Get started in pharmaceutical validation. • Gain promotion in the industry. • Become dual skilled. • Get into the highest paid section of the industry. The cost of the FDA Compliant, Definitive Validation Requirements Manual, will be recouped in the first few weeks, it will then go on to show a massive return on your original investment. An investment that you will never ever regret.
June 2015, The FDA is to Create a New Drug Quality Office: The agency said the new office will publish a 'dashboard' of quality findings that will show the range of metrics, good and bad, achieved by the industry.........In September 2003, The Wall Street Journal published an article informing all that pharmaceutical “manufacturing techniques lag behind those of potato-chip and laundry-soap makers.” The same article correlated the rise in recalls with FDA quality problems and noted that despite fines in excess of US$500 million for manufacturing failures, acceptable levels of quality were still not being achieved.
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This Validation, Risk & Requirements Plan (VrrP) is one document designed specifically to replace three. The contents of the three original documents were completely revised and edited into a more compact and interactive format. Resulting in the document becoming notably easier to use and quicker to review and amend. This new format will make a very significant difference to the man hours required to produce and execute these documents. There will also be a very noticeable reduction in the time required for the reviewing and approving tasks. This new document titled the VrrP replaces the VP, VRA & URS and now compliments our equally new 4Q Protocol, which integrates the DQ/IQ/OQ/PQ into one document. This is an essential step forward for companies seeking to reduce validation costs without sacrificing regulatory compliance.
This new 4Q Equipment Validation Protocol (4Q-Equip) has been designed specifically to replace four standard protocols. By taking the contents of the these four protocols and carefully weaving them into one notably easy to use protocol, we have made significant progress in reducing validation paperwork. Reductions of up to 75% have been quoted as the likely total. Integrating the old style DQ/IQ/OQ/PQ protocols into one 4Q document will be an enormous savings in man hours in the authoring, reviewing, updating and approving tasks. With the simultaneous introduction of the new Validation risk & Requirements Plan (VrrP) which integrates the VP, VRA & URS into one document - equipment validation has been reduced to two document.
This quite revolutionary two document package is all that is required to fully validate; to cGMP standards, equipment used in a regulated facility. A lot of effort has gone into ensuring that repetitive instructions and actions have been designed out and innovative and intuitive risk-based methodologies have been incorporated. Both documents are prefaced with a methods Standard Operating Practice (SOP) document. These SOP’s lead you through the task of converting these highly detailed templates into your very own company bespoke protocols. The hyperlinks and cross-references within the package are; not only unique, but also highly cost effective and intuitive to use. Each document is preloaded with the test scripts (complete with acceptance criteria). All test and inspection scripts are written in MS word, to facilitate simple editing of text, layout, tables and schematics.
During a regulatory visit the inspectors do expect to see a complete suite of validation documents in place for each validation task. The use and scope of the individual documents has been documented, discussed and explained in detail. It is therefore obviously best policy to have in place exactly what the regulator is looking for. The use of a document packages ensures a multitude of regulatory requirements are catered for and possibly a similar multitude of pitfalls, blunders and omissions are anticipated and negated