EQUIPMENT QUALIFICATION


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Validation Protocols and Associated Documents.

Equipment qualification templates start at the Validation Master Plan (VMP) stage and flows through a series of documents that define the scope and tasks required to successfully execute your equipment validation task. The VMP dictates the actions that all persons involved in equipment validation projects must comply with. The Equipment Validation Plan (VP) may often be designed to include more than one piece of equipment. The list of equipment will be appended to the plan. Each of these items will have its own stream of documentation; typically,

VP - URS - DQ - VRA - IQ - OQ - P1Q - P2Q.

The VMP is not a mandatory requirement, but is always asked for in regulatory reviews and inspections. (URS - DQ - VRA) are mandated and self explanatory.

With the Installation Qualification (IQ), Operational Qualification (OQ), Performance Qualification (P1Q) and Process Qualification (P2Q), there is a degree of flexibility as regards to the content of these documents. Although the document title clearly defines it’s scope, it is possible and permissible to arrange some elements of testing in the most expedient sequence. I.e. do you wait for power 'on' to do IQ, perhaps? Perhaps not? It can be argued that when power is on you are operating the equipment (so power on testing should be in the OQ). Can IQ therefore be completed prior to power up?

It can, and often is, hotly debated, whether all the testing carried out in the FAT, SAT and commissioning stages, must be repeated in the equipment validation stage. (i.e. are you going to repeat some of the testing four times?) This is where the VP becomes a vital document. Senior persons with a good understanding of the overall project, can decide the content and scope of each of these documents, obviously within the framework of existing cGMP legislation and guidelines. They can actually develop a quite unique sequence of equipment validation tasks for a number of reasons (to reduce repetitive testing - to ease access problems – to sequence with other activities, and on), providing that their rationale is documented in the VP and posts a plausible justification.

The VP is then used by the protocol writers as the official mandate for protocol content.


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Equipment Validation and Integrated Bespoke Software.

This grampian graphic is used on equipment qualification page.

In the diagram below it can readily be seen that the URS, along with the regulatory requirements as detailed in GAMP 5, and the details of validation requirements as given in the VMP, come together to form a package from which the vendor can develop a fully legal, compliant and validatable  product.
Equipment qualification templates are available for the activities shown grouped in the two colours (orange and blue).  The blue colour is the requirement for standard computer validation, while the orange colour depicts the additional equipment qualification templates that are required when the process executed by the equipment under qualification has been identified as critical.

The regulators have decreed that software used in a manner that can affect the quality of the product, without leaving visible evidence, that damaged has occurred, must be deemed as critical to the quality of that product.

The regulators have further mandated that all such software be identified as such - and subjected; from concept to actual use, to Full Life Cycle Validation (FLCV) requirements.  This additional level of validation requires the addition of further validation GMP qualification templates as portrayed in the diagram in orange.

The vendor therefore (be they in, or out, of house), must produce a Quality Plan that ensures the software development will follow a validation evolution similar to that shown in the diagram.  Your actual diagram must be planned and justified for the software system that you are proposing.

It is of paramount importance that your decision on software criticality is documented, and that your Quality Plan (QP) is reviewed and approved by QA, and the client or their  representative, prior to initiation of the design process.  Since these documents all form part of the equipment qualification process, you must expect regulatory inspectors to be interested in reviewing the content and the format of them.


Equipment Qualification Requirements.

This graphic depicts equipment qualification templates for documentation integration.

Compliant Documentation.

All regulatory required FDA Compliant documentation must be carefully prepared, with statements worded to preclude ambiguous and incorrect interpretations of the purpose of the statement. In addition there are quite separate requirements stipulated by the regulatory authorities. Documents presented to regulators during inspections that fail to satisfy these requirements, indicate to the regulator a lack of care and commitment on the part of the company. The exact opposite to what is required.
The FDA and regulatory authorities in general, are charged with increasing the level of compliance throughout the industry. This call for increased regulatory compliance, is driven by evidence that the industry is failing to match the standards set by other regulated industries.
FDA Compliant, and Validation Online, have designed unique interactive documents for all validation activities such as VMP, URS, IQ, OQ, PQ, and many others. These documents have all been designed to be cGMP, compliant, along with incorporating the structures the regulators look for. These documents are realistically priced to ensure it is much more cost effective for companies to download documents as they require them, than individually author them.


EQUIPMENT QUALIFICATION TEMPLATES.




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Computer Combined IQ-OQ-PQ (Issue 3) -- $159.00

This combination protocol has been produced in response to several hundred reader suggestions we received in our ‘Suggestions Section’. It has been carefully designed to make it the preferred choice for Process and Laboratory stand-alone equipment. It is interactive, easy to use and suitable for all mixes of equipment with and without software.

Quantity

Computer User Requirements Specification (Issue 5.) -- $115.00

The document that sets the standard, and specifies your computer requirements in a manner that ensures when a system or piece of equipment is selected, it will deliver the functions you want, it will have maintenance standards, it will have calibration records, it will have all the documents and records to enable successful validation to be completed. This document was designed to be used as a live document up until the DQ is completed and approved.

Quantity

Computer Validation Master Plan (Issue 5.) -- $115.00

The Computer Validation Master Plan, is the starting point for validation, and hence the most important validation document. It improves validation efficiency greatly by forcing all concerned to document, review, and discuss, the proposed methods and allotted responsibilities. It is an expected document with the FDA, and a mandated document with the EU.

Quantity

Computer Validation Package 1. (Issue1) -- $675.00

This computer validation is suitable for all major validation projects and contains the under-listed interactive documents. VMP, VP, URS, VRA, DQ, IQ, OQ and PQ.

Quantity

Computer Validation Package 2. (Issue 3.) -- $580.00

The complete chain of regulatory required documentation; for the validation of a computer system, minus the VMP. This Validation Package contains one of each of these documents: VP, URS, DQ, VRA, IQ, OQ, PQ.

Quantity